HKHAWS 17-18 Circular No. 18 - Annual General Meeting 2017-2018
To: Women's Club Convenors
Cc: HKHAWS Committee
HKHA Council Members
HKHA Sections’ Committee
Dear Club Convenors,
Please find attached Notice of Women's Section Annual General Meeting 2017- 18 to be held on 11th June 2018 at 7:30pm in Conference Room, 2/F, King’s Park Hockey Ground.
Nominations are invited for the offices of Chairwoman, Vice Chairwoman, Hon. Secretary, Hon Treasurer, Registrar, Ground & Fixtures Secretary, and seven (7) General Committee Members. The posts listed above are in accordance with the revised general bye-laws that have been approved by the Committee and circulated to affiliated clubs together with this notice. These revised bye-laws remain subject to final approval at the AGM. In the event that they are not approved at the AGM, nominations for any committee member roles not listed above but set out in the current general bye-law 5.3 of the HKHAWS, shall be sought from the floor in accordance with general bye-law 11.3.
The nomination on the attached specified Nomination Form, must be received by the HKHA office no later than 5p.m. Monday, 4th June 2018. Valid nominations must be proposed and seconded by duly authorized officials of two different affiliated clubs and agreed to by the nominee. Late nominations will not be considered.
This is to remind all that Committee members should have attended at least sixty percent (60%) of the HKHAWS Committee meetings during their term of office or received approval from the current committee to stand for re-election.
Affiliated clubs may submit up to three (3) names as authorized representatives, who may attend the AGM. However, only one (1) has the power to vote. The authorized representative, so permitted to vote, shall personally sign the attendance register at the AGM. Please complete and submit the enclosed Attendance Form, which should reach the HKHA office no later than 5p.m. Monday, 4th June 2018.
Should any affiliated club have any other business to be considered in the AGM, please submit the notice in written to the Hon. Secretary of HKHAWS together with the mentioned forms and nomination as above.
Affiliated Clubs are further reminded that the entitlement to vote at the AGM may be withdrawn if they have not settled all the outstanding fines and debts with the HKHAWS seven (7) days before the AGM.
Please note that clubs with outstanding fee may also lose the entitlement to vote at the HKHA Council Annual General Meeting.
Should you have any question, please feel free to contact me.